Grant Administration

Alameda & Contra Costa Counties

The Grant Administrator (commonly referred to as the “Grantee” is the local fiscal agent responsible for accountability of all grant related activities.  In the Oakland TGA, the chair is designated as the Chief Executive Officer of all Ryan White operations.  The grant is administered through the Alameda Department of Public Health and has specific duties, to ensure that community based delivery meets HRSA mandated requirements.  The program team listed below, are those assigned to fulfill the operational delivery of the

Submitting Monthly Invoices

Invoices and supporting collateral should be sent to the emailbox and cc’ing their respective Program Manager (PM) no later than the 20th of every month.  Fiscal and Contract Unit (FCU) will acknowledge receipt of the invoice and check the mathematical accuracy of the invoice. PMs will simultaneously do their programmatic review of the invoice and necessary back-up documentations.

Late Submissions / Extension Guidelines

Reach out to your respective Program Manager (PM) to request an extension and/or regarding late submission.

Onboarding Fiscal & Contract Presentation

Click below to access the slide presentation for all new and existing contracted service providers for insights on approval and billing processes.

Program Requirements

Access a copy of the Office of HIV Care (2022-2023)  Ryan White HIV/AIDS Program (RWHAP) Requirements here.

22-23 Part A Data Sheet

This is an AUTO downloadable (.xls) spreadsheet is available for agencies to submit program specific data and respective program objectives.  

Part A YEAR END Progress Report (Requirement)

Click below to access the AUTO DOWNLOAD Word formatted document YEAR END requirement for completion by each agency.  This is a downloadable file prepared in Microsoft Word.

Part A MID YEAR Progress Report (Requirement)

Access the MID YEAR auto-downloadable Word formatted document required for completion by each agency.  This is a downloadable file prepared in Microsoft Word.

Database Support

For ANY issues related to ARIES (i.e. new users, ending user accounts, duplicate clients, service or document deletions, outages etc, please contact:

Alameda County Public Health Department
1100 San Leandro Blvd.
San Leandro, CA 94577
(510) 267-8000

“This project is/was supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) under grant number: H89HA00018 and title HIV Emergency Relief Project Grants. This information or content and conclusions are those of the author and should not be construed as the official position or policy of, nor should any endorsements be inferred by HRSA, HHS or the U.S. Government.”